Justice and Law
Enforcement Committee
Amendment
December 8, 2008
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $92,558.00 from the fund balance of the 2008 Grant Fund in acceptance of a grant from the U.S. Department of Justice's Paul Coverdell Forensic Science Improvement Program, and authorizing the purchase of a portable, digital x-ray machine for use by the Medical Examiner's Office from MinXray, Incorporated, of Northbrook, IL, at a cost to the County not to exceed $105,517.00, as a sole source purchase.
Intro
ORDINANCE #4068, December 1, 2008
INTRODUCED BY Theresa Garza Ruiz, County Legislator
Body
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Medical Examiner's Office currently uses film-based x-rays, and requests a portable, digital x-ray machine to eliminate the cumbersome process and wait times associated with the film-based x-rays; and,
WHEREAS, the Director of Finance and Purchasing has determined that MinXray, Incorporated, is the sole source for the desired x-ray machine, as the equipment can only be obtained from one source; and,
WHEREAS, the Director of Finance and Purchasing further recommends that he not take competitive bids with regard to said purchase for the reason that the x-ray machine can only be obtained from one source; and,
WHEREAS, the U.S. Department of Justice's Paul Coverdell Forensic Science Improvement Grant Program has made available funds to be used to improve the quality and timeliness of forensic science and medical examiner services; and,
WHEREAS, an appropriation is necessary in order to place the grant funds in the proper spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri that the following appropriation from the fund balance of the 2008 Grant Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
010-1251 45760 - Increase Revenue $92,558
010-2810 Undesignated Fund Balance $92,558
010-2810 Undesignated Fund Balance $92,558
Grant Fund
Paul Coverdell Forensic Science Improvement
010-1251 48170 - Other Equipment $92,558
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract thereby made.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #4068, introduced on December 1, 2008, was duly passed on December 8, 2008 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0________
Abstaining _____0______ Absent ______1_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #4068.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 010 2810
ACCOUNT TITLE: Grant Fund
Undesignated Fund Balance
NOT TO EXCEED: $92,558.00
These funds will be credited to the account listed below:
ACCOUNT NUMBER: 010 1251 58170
ACCOUNT TITLE: Grant Fund
Paul Coverdell Forensic Science Improvement
Other Equipment
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 010 1251 58170
ACCOUNT TITLE: Grant Fund
Paul Coverdell Forensic Science Improvement
Other Equipment
NOT TO EXCEED: $92,558.00
Funds sufficient for the remainder of this expenditure were appropriated by Ordinance 4061, the 2009 County Budget ordinance.
________________________ _________________________________
Date Director of Finance & Purchasing